Our P.A.I.A. Manual
THE UNIVERSAL PROJECT MANAGEMENT COMPANY (PTY) LIMITED – P.A.I.A. MANUAL
Our P.A.I.A. Manual
PROMOTION OF ACCESS TO INFORMATION ACT of 2000
1. PRIVATE BODY DETAILS [Section51(1)(a)]
1.1. NAME OF PRIVATE BODY
The UNIVERSAL Project Management Company (PTY) Limited
1.2. NATURE OF BUSINESS
I. Project Management
II. Training, Education,Skills Development and Job Creation
III. Professional Staff and Resources
IV. Telecommunications – Engineering, Planning, Civil, Structural and Power
V. Distribution of Specialized Products
1.3. MANAGING DIRECTOR OF PRIVATE BODY
Marinus Havenga Coetsee
1.4. POSTAL ADDRESS
Private Bag X 14
Honeydew
South Africa
2040
1.5. STREET ADDRESS
UNIVERSAL Projects House
Stable Office Park
3 Ateljee Street
Randpark Ridge Ext 52
Randburg
Gauteng
South Africa
2154
1.6. TELEPHONE NUMBER
+27 11 794 4322
1.7. TELEFAX NUMBER
+27 11 794 7083, +27 86 263 1414/15/16
1.8. EMAIL ADDRESS
team@universal-projects.co.za
1.9. WEBSITE ADDRESS
www.universal-projects.co.za
1.10. INFORMATION OFFICER
Ken Warrington Leyde
2. THE SECTION 10 GUIDE ON HOW TO USE THE ACT [Section51(1)(b)]
The Guide will be available from the South African Human Rights Commission by no later than April 2012.
Please direct any queries to:
The South African Human Rights Commission: PAIA Unit
The Research and Documentation Department
Postal address:
Private Bag 2700
Houghton
2041
Telephone: +27 11 484 8300
Fax: +27 11 484 7146
Website: www.sahrc.org.za
E-mail: PAIA@sahrc.org.za
3. RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION [Section 51(1)(d)]
Basic Conditions of Employment Act. No. 75 of 1997
Companies Act No.71 of 2008
Compensation for Occupational Injuries and Diseases Act No. 130 of 1993
Customs and Excise Act No 91 of 1964 as amended
Employment Equity Act No.55 of 1998
Environment Conservation Act. No.73 of 1989
Intellectual Property Laws Amendment Act. No. 38 of 1997
Income Tax Act No. 58 of 1962
Occupational Health and Safety Act. No 85 of 1993
Promotion of Access to Information Act No. 2 of 2000
Regional Services Act No 109 of 1985 as amended
Skills Development Act. No. 97 of 1998
Skills Development Levies Act. No. 9 of 1999
Unemployment Insurance Act. No. 36 of 2001
Value Added Tax Act No. 89 of 1991
4. ACCESS TO THE RECORDS HELD BY THE PRIVATE BODY IN QUESTION [Section 51(1)(c) and 51(1)(e)]
4.1 THE LATEST NOTICE REGARDING THE CATEGORIES OF RECORDS OF THE BODY WHICH ARE AVAILABLE WITHOUT A PERSON HAVING TO REQUEST ACCESS IN TERMS OF THIS ACT IN TERMS OF SECTION 52(2) [section 51(1)(c)]
Not applicable.
4.2 RECORDS THAT MAY BE REQUESTED [section 51(1)(e)]
4.2.1 ADMINISTRATION
• Licenses
• Minutes of management meetings
• Minutes of staff meetings
• Correspondence
4.2.2 HUMAN RESOURCES
• Employment policies
• Employment contracts
• Remuneration records and policies
4.2.3 OPERATIONS
• Sales records
• Production records
• Work completed records
• Client registry
4.2.4 OTHER RECORDS RELATING TO THE BODY
• Financial
• Marketing
• Technical
• Correspondence
• Administration
• Human Resources
4.3 THE REQUEST PROCEDURE
Form of request:
• The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
• The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)].
• The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2) (d)].
• If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].
Fees:
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
• The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].
• The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3) (b)].
• After the head of the private body has made a decision on the request, the requester must be notified in the required form.
• If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].
5. OTHER INFORMATION AS MAY BE PRESCRIBED [Section 51(1)(f)]
The Minister of Justice and Constitutional Development has not made any regulations in this regard.
6. AVAILIBILITY OF THE MANUAL [Section 51(3)]
This manual is available for inspection at the offices of the private body free of charge. Copies are also available at the South African Human Rights Commission, in the Gazette and on the web site of The UNIVERSAL Project Management Company (Pty) Limited.